MUD Events & Meetups checklist for MUDs

Run all event-specific mob programs, room triggers, and object scripts in a non-production environment to check for infinite loops or memory leaks.

Perform a stress test on the event zone using bot connections to ensure room descriptions and combat scripts do not cause CPU spikes at 2x average concurrent users.

Verify that 'purge' or 'reset' scripts are scheduled to remove event-only items and temporary NPCs immediately after the event concludes to prevent database bloat.

Audit staff accounts to ensure they have specific access to 'teleport', 'freeze', and 'invisible' commands required for event management without granting full god-level access.

Test 'snoop' or 'echo' channels to ensure non-participants can view event progress without interfering with mechanics or triggering proximity-based scripts.

Publish the event start time in UTC, EST, and CET formats across all official channels to accommodate a global player base.

Configure the Discord 'Events' feature with a 15-minute reminder notification linked to the server's main announcement channel.

List all level requirements, gear restrictions, or quest flags needed for participation in the MOTD (Message of the Day).

Establish and announce a backup date/time in the event of server downtime or critical bug discovery.

Assign specific staff members to 2-hour monitoring blocks for long-form events to prevent admin fatigue and ensure continuous oversight.

Set up a global echo or NPC crier to broadcast event reminders at 24-hour, 1-hour, and 15-minute intervals.

Update entries on MUD portals and community subreddits at least 7 days prior to the event start.

Create a dedicated wiki or forum post addressing prize distribution, team sizes, and permitted client scripts/macros.

Design and test a unique ASCII login banner that highlights the event date to ensure visibility for all connecting players.

Directly message inactive players who participated in similar past events via Discord or email if they have opted into notifications.

Verify that event rewards (currency/items) do not exceed 5% of the total server economy value to prevent inflation.

Apply 'no-PvP' or 'no-steal' flags to event-specific rooms unless the event is specifically designed for those mechanics.

Implement a 'late-entry' script that allows players joining mid-event to receive basic participation credit or entry-level gear.

Explicitly define which automated client scripts are prohibited for the event and configure 'anti-spam' triggers to flag offenders.

Test mob 'stats-on-the-fly' scripts to ensure encounter difficulty adjusts based on the actual number of participating players.

Confirm that all event logs (combat, chat, and trades) are saved to a dedicated directory for post-event dispute resolution.

Script the delivery of rewards to player mailboxes or bank accounts to avoid manual errors or staff favoritism.

Prepare a standardized 3-question survey to be displayed via a 'survey' command or Discord link immediately after the event.

Verify that any real-world fundraising or donation drives tied to the event have their progress trackers updated and locked.

Update the 'winners' or 'history' help file within the game to include the names of top participants and event lore updates.